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Sr. Executive Secretary in Miami, FL at Royal Caribbean Cruises Ltd.

Date Posted: 1/7/2019

Job Snapshot

Job Description

Position Summary:

Provides broad secretarial duties, executive and administrative support to Vice Presidents; composes non-routine communication and general correspondence; generates reports or presentations; addresses general correspondence and employee communications; point of contact with external organizations and vendors. Attends to phone, file maintenance and daily calendar for all executive meetings, conferences and coordinates travel and makes all travel arrangements, prepares expense reports for executive..   

Essential Duties and Responsibilities:

 

  • Provides broad secretarial duties, executive and administrative support to Vice Presidents, manages daily calendar and schedules meeting with other executives. Coordinates attendance to conference and other events.
  • Composes non-routine communication, presentation and reports containing sensitive data.
  • Assists in preparation of presentations for executive committee meetings.
  • Compiles data, prepares material and reports for executives. 
  • Orders and administers supplies and the related expenses.
  • Researches and reviews information for projects and report generation.
  • Manages executives travel calendar and prepares itineraries, makes all necessary arrangements for meetings.
  • Prepares expense reports, reviews invoices, prepares MACs and supports other executives in calendar management and travel scheduling. 
  • Addresses general inquiries from other executives or external vendors.

 

Job Requirements

Qualifications:

 

  • H.S. Grad or equivalent required. Bachelor degree preferred; experience may be combined with some college education.  
  • Must have excellent grammar and communication skills. 
  • Strong interpersonal and organizational skills.
  • Strong common sense to handle strict confidentiality using discretion in dealing with issues of business & personal nature. 
  • Experience to handle multiple tasks in a fast pace environment as well as to work effectively under pressure. 
  • Minimum five to six years of experience performing broad secretarial activities to support executive roles.
  • Experience in medium to large corporations.
  • Basic financial knowledge to perform responsibilities related to cost control to budget administration.

                                                

Knowledge and Skills:

 

  • Strong proficiency in broad secretarial skills.
  • Strong organizational and administrative ability.
  • Strong knowledge of organization, policies & practices preferred.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills to interact with executives, peers and employees.
  • Advanced level of proficiency in MS Word, Excel, PowerPoint and Lotus Notes.

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